https://vdr-soft.net/effective-tips-for-board-meeting-minutes/
Board portals are hubs for meeting management that are secure. Board portals allow members to spend less time dealing with administrative tasks and spend more time on governance. A robust portal for board members eliminates the cost of printing and distributing physical materials for boards.
Ideally, board documents should be distributed at least two to three days before the meeting so that directors can read them. This gives the board time to discuss and clarify the contents of each report prior to the meeting. It’s also the optimal window to ensure that all directors are aware of any changes made to the original report, or any new information that has been included in an update.
Boards can benefit from a broad set of tools that help them to efficiently prepare for and conduct meetings, as well as share files, collaborate with peers and committees and generate minutes after each meeting. They should also be able offer their stakeholders one source for up-to-date, accurate and current board materials.
For the best results from your portal, select a provider who is willing to work in conjunction with your IT department and who takes into consideration the security needs of your company. Make sure the software you select is ISO 27001-compliant and has encryption during transit and at rest and provides granular control of authentication and access. It should also offer 24/7 support by a dedicated in-house team of specialists. Verify that the vendor of your board portal regularly goes through the tests for penetration and also external audits.
